Fundraising & Finance Administrator (PT) for Sight Scotland


£20,493 to £22,135

Part Time (21 Hours) Permanent

Reporting into:
Head of Fundraising

Closing Date:
Friday 11th March 2022 at midday

Interview Date:

Job Description
More Info
Sight Scotland

AWS Charity Jobs are delighted to be working in partnership with Sight Scotland to appoint a Part Time (21 hrs) Fundraising & Finance Administrator.

This role is central to the coordination of income into the department.  The Fundraising and Finance Administrator role will be responsible for ensuring income is appropriately coded and reconciled.  The role will also be responsible for all elements of processing regular givers.  The role requires excellent attention to detail and the ability to work effectively with team members and other departments.

  • Reconcile the Raiser’s Edge NXT database with Sage on a monthly and yearly basis in line with procedures.
  • Prepare all financial documents for the year-end audit and be the main liaison person for the audit in the fundraising team.
  • Support the Planned Giving Officer with Gift Aid Claims and ensure that relevant audit trails are retained.
  • Bank income at least three times per week.
  • Coordinate and process the bi-monthly committed giving via the various systems in an accurate and timely way and in line with procedures.
  • Working with the Relationship and Supporter Care Fundraiser ensure all cancellations are identified and followed up with and all correspondence is produced and recorded.
  • Take ownership of the direct debit log and report on attrition rates.
  • Process the monthly bank transfer.
  • Administer all finance related administration in relation to the following (but not limited to) payment providers Stripe, PayPal, Enthuse and CAF.
  • Accurately add gifts on to Raiser’s Edge NXT from all online fundraising platforms i.e. JustGiving and Virgin Money Giving.
  • Administration of credit card donation processing.
  • Liaise with fundraising colleagues with income directly to the bank account, ensuring it is coded correctly and the relevant colleagues enter the data and thank accordingly.
  • Responsibility for ensuring that we have up to date Gift Aid declarations for all supporters.
  • Support the Planned Giving Officer with Gift Aid claims.
  • Support the Planned Giving Officer with any database or systems requirements.
  • Process accordingly all donations received for Sight Scotland Veterans and send monthly income report to Direct of Services.
  • Administer all thank you letters and emails to Sight Scotland Veterans donors.
  • Manage the Privacy email account and update records accordingly.

To do this role, you will have:

  • Professional experience of using a CRM database, preferably Raiser’s Edge NXT or 7.
  • Knowledge of the Charitable sector.


  • Strong administrative and organisation skills
  • Data entry skills with a high level of accuracy and attention to detail
  • Good understanding of the Microsoft 365 suite and strong digital literacy IT systems
  • Strong numeracy skills
  • Ability to prioritise workload and multi task
  • Excellent customer service skills with a friendly and confident telephone manner


  • Ability to work out of hours, for which TOIL will be granted.
  • You are a member of the PVG scheme (paid for by Sight Scotland and Sight Scotland Veterans).
  • You will have a 6 month probation period.
  • You participate in all staff training and development and maintain your own professional development.

What Sight Scotland can offer you:

  • Generous annual leave entitlement.
  • Generous pension scheme.
  • Access to learning and development opportunities.
  • Employee Assistance Programme.
  • Cycle to Work scheme.


We are no longer taking applications for this position. Further information about our Fundraising and Charity recruitment Services.